Question 1

How do I place a hold on an event date?

Accepted Answer

When you come in for a tour, you may place a 1-week temporary hold on an event date at no financial cost. Once you have a hold on a date, it is up to you to contact our Facility & Rental Coordinator in order to begin the contract process.

Question 2

How early can I book a date? How late can I book a date?

Accepted Answer

We book events up to 2 years in advance! We ask that renters begin the touring and contract processes at least 8 weeks prior to their desired event date.

Question 3

How many people can be accommodated at The Other Barn?

Accepted Answer

The maximum capacity in the Loft is 175 and the Smithy/Tack Room can hold up to 65 seated people. However, no more than 175 people are permitted per event.

Question 4

Is there an elevator? Is The Other Barn handicapped-accessible?

Accepted Answer

We have a handicapped-accessible lift that is available for people only. No equipment may be transported using the lift.
We have a small dumbwaiter in the kitchen that can carry up to 50 pounds to the Loft. 
Misuse of or damage to the lift and/or the dumbwaiter may result in additional fees.

Question 5

Will there be other events taking place at the same time as my event?

Accepted Answer

No, we only allow one event to take place at a time.

Question 6

What time does my event need to end by?

Accepted Answer

On Fridays and Saturdays, all events must end by 12:30am. On Sundays, all events must end by 10:00pm. These times are then followed by a required 1 hour of clean-up.

Question 7

Can I rent more than one room for my event?

Accepted Answer

If you'd like to include the Courtyard and/or the Smithy/Tack Room in addition to your rental of the Loft, you may do so for additional fees.

Question 8

What room(s) will I have access to when I rent The Other Barn?

Accepted Answer

When renting The Other Barn, renters and their guests have access to all public rooms, such as the lobby, restrooms, kitchen, bridal suite, Loft, Smithy/Tack, and Courtyard. However, there will only be a table/chair set-up in the rooms listed on their contract. If you have contracted for the Loft, that is the only room that will include a set-up. It is possible to rent the Smithy/Tack room and/or the Courtyard in concordance with the Loft, each for an additional fee at which point those rooms will also have a table/chair set-up.

Question 9

Will I have use of the Courtyard when I rent The Other Barn?

Accepted Answer

When renting The Other Barn, renters and their guests have access to all public rooms, including the Courtyard. The Courtyard is a wonderful location for photographs and for guests to enjoy the outdoors, or get a breath of fresh air during an event. 
For an additional fee, white, fan-backed chairs will be provided and set up for your wedding guests for an outdoor wedding ceremony. However, there will only be chairs set up for contracted wedding ceremonies listing inclusion of the Courtyard. 
No food or drink may be served in the Courtyard.

Question 10

May I rent the Courtyard on its own?

Accepted Answer

No, the Courtyard must be rented in conjunction with the Loft.

Question 11

Can I host a children's birthday party at The Other Barn?

Accepted Answer

The Other Barn is a more formal venue, typically used for weddings, engagements, retirements, anniversaries, memorials, and other similar events. While we don't turn away children's birthday celebrations, we ask that you consider if we'd be the best place for your children's event based on the following:
For purposes of maintaining the beauty of The Other Barn, we do not allow paint, glitter, airbrush, helium balloons, large games, moon bounces, ball pits, farm animals, or anything of the like.

Question 12

Is there a bridal room?

Accepted Answer

Yes! There is a room perfect for 2-3 members of the bridal party to prepare in.

Question 13

Where are the restrooms located?

Accepted Answer

The main restrooms are located near the lobby on the main floor of The Other Barn. There is also a handicap accessible bathroom upstairs in the Loft.

Question 14

Do I receive extra time for setting up and cleaning up?

Accepted Answer

All delivering of supplies, setting up, decorating, and clean up must be done within the paid, contracted time listed on your official, signed contract.

Question 15

Can I drop off my decorations and supplies earlier in the day or even the day before?

Accepted Answer

No, all materials must be brought into The Other Barn during your paid, contracted time on the same day of your event. We do not have places to store items and there may be other events taking place before yours, so we cannot have items brought in before your contracted time.

Question 16

Can I leave items at The Other Barn overnight, after my event, and pick them up the next day?

Accepted Answer

No, all materials must be picked up and/or taken with you out of The Other Barn at the immediate end of and on the same day as your event. We do not have places to store items and there may be other events taking place after yours, so we cannot have items left at The Other Barn.

Question 17

If I want to rent equipment from an outside vendor, when can it be delivered to and picked up from The Other Barn?

Accepted Answer

Equipment that is coming in from an outside vendor/rental company must be delivered during your set up time and picked up during your clean-up time. All equipment must be carried up our back staircase as we do not have an equipment elevator. Items dropped off and/or pick up outside of your paid, contracted time may result in additional fees.

Question 18

What restrictions are there at The Other Barn?

Accepted Answer

We do not allow helium balloons in the Loft; only air-filled balloons may be used. No live-flame candles of any kind are allowed in The Other Barn. There may be no red beverages (wine, juice, punch, etc.) served in the downstairs area of The Other Barn. Rice, birdseed, and confetti are not allowed in the building. No free-standing flower petals of any kind may be used inside of the building. Fresh flower petals only may be used in the Courtyard.

Question 19

Can I serve alcohol to my guests? Do I need a liquor license?

Accepted Answer

You may serve alcohol to your guests, as long as you are not charging a fee for the drinks or for your event. There is no license required to do this. 
Celebrations of those under the age of 21 have varying alcohol policies.

Question 20

Can I have live music at my event?

Accepted Answer

Yes!

Question 21

What types of decorations can I use for my event?

Accepted Answer

Decorations that sit on the tables or that are freestanding are permitted. Nothing may be applied to the walls or woodwork, or hung from structures.

Question 22

Can I use candles at my event?

Accepted Answer

No, live-flame candles of any kind are not permitted. Battery/LED candles may be used.

Question 23

Can I have a dance floor or a stage?

Accepted Answer

No; dance floors, stages, and other similar equipment are not permitted. We have a brand new hardwood floor in the Loft.

Question 24

Can I have a floor wrap or decal at The Other Barn?

Accepted Answer

No, we will not allow floor wraps, decals, stickers, or anything of the like at The Other Barn. Only “painter’s tape” may be used on the Loft Hardwood Floor.

Question 25

Can I have a smoke machine?

Accepted Answer

No; smoke machines, fog machines, cold spark machines, and other similar equipment are not permitted.

Question 26

Are linens, dishes, glassware, and utensils provided?

Accepted Answer

No; you or your caterer are responsible for providing and setting up these materials.

Question 27

Is there a fee for parking, and is there adequate parking at The Other Barn?

Accepted Answer

There is no fee for parking. There is plenty of parking surrounding The Other Barn!

Question 28

Are tables and chairs provided? Who sets them up and takes them down?

Accepted Answer

We will provide tables and chairs for your event. We will set up the tables and chairs for you prior to your event (and take them down after), according to a specialized floor plan that you design with our Facility & Rental Coordinator.

Question 29

Is there someone from your staff on duty during my event?

Accepted Answer

Yes! We always have an administrative staff person on duty during the entire time that you and/or your vendors are in the building.

Question 30

Can I use my own caterer? Do you have a restricted caterer list?

Accepted Answer

The Other Barn does not offer catering services. It is recommended that renters use a licensed caterer, and that the caterer provide us with a Certificate of Liability Insurance prior to your event, listing us as the additionally insured. Other options can be discussed with the Facility & Rental Coordinator.

Question 31

Do I need to purchase Event Insurance when I rent The Other Barn?

Accepted Answer

Yes! We require all renters to purchase Day of Event Insurance and submit it to us prior to your event. You will receive specific instructions and information with your contract.

Question 32

How old do I have to be to rent The Other Barn?

Accepted Answer

When renting The Other Barn, at least one or more of the renters named on the contract and signing the contract forms must be 21 years of age or older. When renting The Other Barn for celebrations of those under the age of 21, at least one or more of the renters named on the contract and signing the contract forms must be 25 years of age or older.

Question 33

Are dogs allowed at The Other Barn?

Accepted Answer

The request to have dogs at The Other Barn will be responded to and assessed on a case by case basis. Small dogs may be permitted in the outside Courtyard, but requests must be submitted to and approved by The Other Barn's Facility and Rental Coordinator. Only documented service dogs will be allowed inside of The Other Barn.

Frequently asked questions