SAFETY PROTOCOLS      

 

Our Health, Safety and Cleaning Protocols

The staff at The Other Barn places your safety, and the safety of all staff and service

professionals, as our primary mission. We want everyone to enjoy their event and have

the peace of mind in knowing that we are doing everything we can to minimize the risk

of contracting any disease or virus while visiting The Other Barn.

 

GUESTS, STAFF AND SERVICE PROFESSIONALS/VENDORS HEALTH

 

Surfaces and Contact Points

All surfaces and touch points are cleaned on a regular basis before and after each event.   Special attention is paid to sanitizing door handles, railings, security keypads and common high-traffic spaces/surfaces in the building on all floors.

We have put in place the following health and safety guidelines for each and every event held at our venue.

Guest Contact

CDC and WHO guidance indicates that person-to-person contact or “close proximity”

are the primary ways COVID-19 spreads through aerosols and droplets. To help prevent

risk of transmission in this way, the staff at The Other Barn implemented the following

safety protocols:

  1. Placed signage in the Main Foyer reminding guests to maintain physical distancing of at least six feet.

  2. Placed hand-sanitizing stations at the Main Entrance to use prior to touring/entering.

  3. All guests over the age of 5 are required to wear a mask inside the facility, except when eating or drinking.

  4. The Other Barn staff are always required to wear a mask.

  5. New portable air filtration systems were purchased for use in all events.

Staff and Service Professional Arrival to The Other Barn

Staff and service professionals are monitored for pre-existing symptoms of Coronavirus. Anyone with a fever at 100.4 degrees Fahrenheit or above is directed to leave the premises and seek medical attention.

Hand Sanitizer

Hand sanitizer dispensers are placed at key guest, staff and service professional entrances and

contact areas such as main entrances, and rest rooms.

Public Area Signage

Health and hygiene safety reminders are posted throughout The Other Barn.

    RENTAL REQUIREMENTS   

All protocols and procedures are subject to change at any time based on the State of Maryland Governor’s and/or Howard County Executive’s orders at the time of the event.

  1. During your rental, you must comply with all current Executive Orders in place by Federal, State and Howard County Government agencies. These are subject to change at any time.

  2. Room capacity for each room:
    Current Room Capacity for the Loft is 200 and based on the Howard County government capacity limitations for indoor weddings.
    Current Room Capacity for the Smithy/Tack is 65 and based on the Howard County government capacity limitations for indoor weddings.
    Room Capacity for the Courtyard is 200 and is based on the Howard County government capacity limitations for weddings.
    a. Masks are to be worn at the discretion of the renter. The CDC continues to recommend that unvaccinated people wear masks.
    b. Physical Distancing at 3 feet apart is strongly suggested at all times.
    c. Kitchen may not be used to prepare food, but may be used for assembly by caterers.
    d. No self-serve buffets or food stations are permitted.
    e. Buffets are only permitted if the food is served by a professional server, not by individual guests.
    f. Cafeteria-style food and beverage service are permitted whereby a caterer/server serves the guest AND there is an appropriate barrier between the server and guest. Barrier could include tables, sneeze/cough guards or other equipment that provides appropriate protection.
    g. Cake must be plated and served by a professional server, not by individual guests.
    h. No self-serve bar service with guests standing in line to get a drink is permitted. If bar service is requested, there must be a bartender and the bartender is required to serve the drinks to the guests. Bottled beverages preferred.
    i. Vendors, servers, and/or wait staff are required to provide their own personal protective supplies.
    j. Client must identify an individual at the event as the point person for COVID regulation control. This person must ensure all vendors and guests are in compliance with all COVID guidelines.
    k. Renter shall maintain a list of all attendees including names/phone numbers/and emails. This list will be used if requested for the state/county to conduct contract tracing pertaining their attendance at the event.
    l. All reports of COVID19 among attendees at the event should be reported to the HC Health Department and to the Oakland Mills Community Association.

Cleaning Products and Protocols

The Other Barn cleaning service uses approved cleaning products and protocols.  Cleaning occurs before and

after each event throughout The Other Barn including both inside and outside with the focus

on high-contact areas, e.g., door handles, tables, chairs, and railings.

Meeting and Event Setups

Meeting and banquet setup arrangements allow for physical distancing between guests in all meetings and events, based on CDC recommendations.

Event capacities are managed for each room in The Other Barn and cover the total attendance of all staff, guests and vendors that are in the room and/or The Other Barn at any one time.

Staff strictly adhere to all table and chair setups to ensure that social distancing is always maintained for the duration of the event.

All protocols and procedures are subject to change at any time based on the State of Maryland Governor’s and/or Howard County Executive’s orders at the time of the event.

Wedding with Masks
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